Please see below to look through many ideas to improve your recruitment.

Compiled by CC, ALB Brian Arthur, with courtesy from TM District 5.

  1. Get a list of all new employees from Human Resources and email or phone each new employee to invite them to an upcoming meeting
  2. Place flyers in employee mailboxes
  3. Drop flyers on employee desks
  4. Place a letter of introduction and invitation in the company’s orientation manual for new employees
  5. Post announcements of meetings on bulletin boards
  6. On the public address system, announce that the meeting will begin in 30 minutes
  7. Include Toastmaster meeting notices in employee newsletters and emails
  8. Set up an information table every now and then where employees can pick up information and ask members questions
  9. Wear your Toastmasters pin or badge – it will generate questions from others that members, in turn, can turn into an invitation
  10. Print club business cards and give them to members to hand to others
  11. Hold potlucks — with the members bringing food – and advertise
  12. Create a club website
  13. Check with Payroll if you can include a message to employees that goes out with pay checks
  14. Ask members to post ribbons on their office walls so others may see them and ask about Toastmasters
  15. Put out a sign announcing that the club meets at this location
  16. Encourage members who supervise to encourage their employees to join Toastmasters

  1. Leave copies of “The Toastmaster” magazine in local doctor’s offices. Be sure to attach contact information for your club
  2. Post flyers on public announcement bulletin boards
  3. Post flyers in libraries
  4. Post flyers in grocery stores
  5. Post flyers in churches, synagogues, and mosques
  6. Post flyers at the Chamber of Congress
  7. Post flyers at recreation centers
  8. Drop off flyers at nearby businesses
  9. Publicize the club in local newspapers
  10. Create a club website – and maintain it
  11. Ask members to wear their Toastmasters pin or badge – it will generate questions from others that members, in turn, can turn into an invitation
  12. Print club business cards and give them to members to hand to others
  13. Join the Chamber of Commerce and promote Toastmasters
  14. Hold potlucks – with the members bringing food – and advertise
  15. Advertise in the calendar section of local newspapers
  16. Submit articles to local newspapers or invite a reporter to a meeting to report on the club
  17. Honor a community member at a meeting – advertise it; send out a press release
  18. Open a booth at a fair or festival
  19. Put up a sign that announces that the club meets at that location

  1. Conduct a Speechcraft.
  2. Hold membership contests and award a Save & Exit prize to the member bringing in the most new members over a specific amount of time
  3. Advertise an open house or demo meeting with food and invite employees or the public to attend
  4. Invite guest speakers to your club and publicize the event
  5. Advertise and deliver presentations from the Better Speaker and Leadership Excellence series
  6. Entertain with a holiday-themed meeting and advertise it
  7. Organize an “alumni” meeting and invite former members to attend
  8. Invite guests to attend a speech contest
  9. Celebrate with an annual charter date anniversary meeting each year
  10. Brainstorm member recruitment ideas for a Table Topics session; and then follow-up on those ideas
  11. Practice recruiting new members as a Table Topics session

Having guests in the club is not enough. Make sure your guests leave your meetings impressed and fulfilled, so they will eventually sign up as members. You can apply any of these tips to enhance your guest experience.

  1. Prepare a display table at meeting for guests to sign in and pick up a welcome packet that includes Toastmaster brochures (they are free from the catalog), an application, details about dues, a Toastmasters magazine, and information about the club
  2. Have a member introduce guests at the beginning of the meeting – they should not introduce themselves.
  3. Never ask a guest to speak during the meeting unless you have received their permission prior to the meeting; with the exception of asking them if they have any comments at the end of the meeting – and then give them the option of not answering.
  4. Preferably, do not call on guests during Table Topics at all – ideally don’t even ask before the meeting if you can call on them (it can take the opportunity away from paying members and has been known to permanently scare guests away)
  5. Make visitors feel welcome – have club members welcome them and help them get situated
  6. Impress your guests by having members let the Sergeant At Arms know that they are coming in advance and have name tags or name tents with the guest’s name pre-printed
  7. Ask guests to fill out a Guest Book with their phone number and email address
  8. Have members explain their meeting roles to guests at the beginning of the meeting – provide guests with a handout that also explains the roles
  9. At the end of the meeting, give guests the option – and make sure they know it is an option – of commenting about their experience. If the guest does not want to say anything, that’s fine.
  10. At the end of the meeting, invite guests to come back and to join
  11. Have members wear name tags and have name tents in front of them so it is easier for guests to learn member names
  12. Each week assign a member to serve as the “official greeter”
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