BEAT THE CLOCK
Add 5+ new, dual or reinstated members between 1st May and 30th June 2019 for a “Beat the Clock” ribbon and 10% off next club order.
The clock is running!! You can make a difference!!
We’re now in the final 2 months of the Toastmasters year. To encourage all of your clubs to finish strong, the ‘Beat the Clock” membership building contest is now taking place.
Every club that adds 5 new, dual or reinstated members between 1st May 2019 and 30th Jun 2019 will receive this prestigious “Beat the Clock” ribbon. You’ll be able to display this ribbon on your club banner with pride to show that you were one of the few clubs that finished the 2018/19 Toastmasters year with a bang. What’s more, your club can also earn a special discount code for 10-percent off your next club order. (The discount code expires six months from the date of issue and is not valid with any other offer.)
But how can we win?
Winning this contest is very easy! Here’s how:
1. Organise a special Open-house meeting to attract plenty of guests to your clubs,
2. Make a good first impression. Making your guests feel welcome is super important and is easy to do. Appoint some club members as guest masters to assist the sergeant at arms and VP Membership. Have the club President introduce him/herself to every guest. Also, don’t forget to ask guests for feedback at the end of the meeting.
4. Boost your club’s marketing presence by, for example, adding it to Google Maps, posting regular updates with photos and videos on social networks and handing out flyers to members of the public. The more guests visit your meetings, the more members you’ll recruit!
5. Create a ‘bring a friend” initiative with the member bringing more than three guests receiving a prize or a special award by the club.
6. Scroll down to our membership campaign ideas at the bottom of this page
Ready to Get Started?
Please click on the categories below to look through many ideas to improve your recruitment.
Compiled by CC, ALB Brian Arthur, with courtesy from TM District 5.
- Get a list of all new employees from Human Resources and email or phone each new employee to invite them to an upcoming meeting
- Place flyers in employee mailboxes
- Drop flyers on employee desks
- Place a letter of introduction and invitation in the company’s orientation manual for new employees
- Post announcements of meetings on bulletin boards
- On the public address system, announce that the meeting will begin in 30 minutes
- Include Toastmaster meeting notices in employee newsletters and emails
- Set up an information table every now and then where employees can pick up information and ask members questions
- Wear your Toastmasters pin or badge – it will generate questions from others that members, in turn, can turn into an invitation
- Print club business cards and give them to members to hand to others
- Hold potlucks — with the members bringing food – and advertise
- Create a club website
- Check with Payroll if you can include a message to employees that goes out with pay checks
- Ask members to post ribbons on their office walls so others may see them and ask about Toastmasters
- Put out a sign announcing that the club meets at this location
- Encourage members who supervise to encourage their employees to join Toastmasters
- Leave copies of “The Toastmaster” magazine in local doctor’s offices. Be sure to attach contact information for your club
- Post flyers on public announcement bulletin boards
- Post flyers in libraries
- Post flyers in grocery stores
- Post flyers in churches, synagogues, and mosques
- Post flyers at the Chamber of Congress
- Post flyers at recreation centers
- Drop off flyers at nearby businesses
- Publicize the club in local newspapers
- Create a club website – and maintain it
- Ask members to wear their Toastmasters pin or badge – it will generate questions from others that members, in turn, can turn into an invitation
- Print club business cards and give them to members to hand to others
- Join the Chamber of Commerce and promote Toastmasters
- Hold potlucks – with the members bringing food – and advertise
- Advertise in the calendar section of local newspapers
- Submit articles to local newspapers or invite a reporter to a meeting to report on the club
- Honor a community member at a meeting – advertise it; send out a press release
- Open a booth at a fair or festival
- Put up a sign that announces that the club meets at that location
- Conduct a Speechcraft.
- Hold membership contests and award a Save & Exit prize to the member bringing in the most new members over a specific amount of time
- Advertise an open house or demo meeting with food and invite employees or the public to attend
- Invite guest speakers to your club and publicize the event
- Advertise and deliver presentations from the Better Speaker and Leadership Excellence series
- Entertain with a holiday-themed meeting and advertise it
- Organize an “alumni” meeting and invite former members to attend
- Invite guests to attend a speech contest
- Celebrate with an annual charter date anniversary meeting each year
- Brainstorm member recruitment ideas for a Table Topics session; and then follow-up on those ideas
- Practice recruiting new members as a Table Topics session
Having guests in the club is not enough. Make sure your guests leave your meetings impressed and fulfilled, so they will eventually sign up as members. You can apply any of these tips to enhance your guest experience.
- Prepare a display table at meeting for guests to sign in and pick up a welcome packet that includes Toastmaster brochures (they are free from the catalog), an application, details about dues, a Toastmasters magazine, and information about the club
- Have a member introduce guests at the beginning of the meeting – they should not introduce themselves.
- Never ask a guest to speak during the meeting unless you have received their permission prior to the meeting; with the exception of asking them if they have any comments at the end of the meeting – and then give them the option of not answering.
- Preferably, do not call on guests during Table Topics at all – ideally don’t even ask before the meeting if you can call on them (it can take the opportunity away from paying members and has been known to permanently scare guests away)
- Make visitors feel welcome – have club members welcome them and help them get situated
- Impress your guests by having members let the Sergeant At Arms know that they are coming in advance and have name tags or name tents with the guest’s name pre-printed
- Ask guests to fill out a Guest Book with their phone number and email address
- Have members explain their meeting roles to guests at the beginning of the meeting – provide guests with a handout that also explains the roles
- At the end of the meeting, give guests the option – and make sure they know it is an option – of commenting about their experience. If the guest does not want to say anything, that’s fine.
- At the end of the meeting, invite guests to come back and to join
- Have members wear name tags and have name tents in front of them so it is easier for guests to learn member names
- Each week assign a member to serve as the “official greeter”